1. Overview
At Dayacop Security Services Sdn Bhd, we are committed to protecting the privacy and security of our employees' personal data. This Privacy Policy outlines how we collect, use, and protect your information within the Dayacop Integrated Management System (IMS) in accordance with the Personal Data Protection Act 2010 (PDPA) of Malaysia.
2. Information We Collect
To provide a functional and secure operational environment, the IMS collects and processes various types of personal data, including:
- Identification Data: Full name, IC Number, Employee ID, and photographs.
- Contact Information: Phone number and email address.
- Employment Data: Department, position, shift history, and payroll-related records.
- Operational Data: GPS location data (for designated shift tracking), incident reports, and activity logs.
3. Purpose of Collection
Your data is processed solely for legitimate business and operational purposes, including:
- Managing employee registration and access controls.
- Assigning and tracking duty rosters and site deployments.
- Ensuring security compliance and operational efficiency.
- Processing payroll and internal administrative requirements.
- Maintaining an audit trail for security and accountability.
4. Data Protection & Security
We implement robust technical and organizational measures to safeguard your data against unauthorized access, loss, or misuse. This includes:
- Encrypted data transmission and secure server hosting.
- Strict role-based access controls (RBAC).
- Regular security audits and system monitoring.
5. Data Disclosure
We do not sell or rent your personal data to third parties. Disclosure only occurs in the following circumstances:
- When required by Malaysian law or regulatory authorities.
- To authorized third-party service providers (e.g., payroll processors) under strict confidentiality agreements.
- To Dayacop management and relevant internal departments for operational needs.
6. Your Rights
As a data subject, you have the right to request access to and correction of your personal data stored within the IMS. If you believe any information we hold is inaccurate or incomplete, please contact the HR department or System Administrator immediately.
7. Consent
By using the Dayacop IMS, you explicitly consent to the collection and processing of your personal data as described in this policy.
8. Contact Information
For any questions regarding this Privacy Policy or how your data is handled, please contact:
Data Protection Officer
Dayacop Security Services Sdn Bhd
No. 304B, First Floor, Jalan Datuk Wee Kheng Chiang,
93450 Kuching, Sarawak, Malaysia
Email: admin@dayacop.com.my
Phone: 082-252020